After your survey

Your records MUST be entered online. You will need to log in here and click through to your site’s profile and then select ‘Record this year’s data’.

Please submit all your records by the 31st October each year. Even if you didn’t find any signs of animals during your surveys we would still like you to submit your negative records.

Once you have submitted your data you will be able to export a .csv copy (which can be opened in Microsoft Excel) of all the data from your site from the ‘previous site data’ tab on your site’s profile page. Your data will be saved online so you can access all your historical data and download additional copies if needed.

Please be aware that once you have submitted your data you will not be able to edit it – if you notice anything that is incorrect, please contact the NWVMP coordinator at with details about the error and they can change your records.

+ What will happen to my data

The data collected for the NWVMP will be submitted to the relevant statutory agencies and the National Water Vole Database and Mapping Project (held by Hampshire and Isle of Wight Wildlife Trust). The data will also be uploaded annually to the National Biodiversity Network (NBN) and made accessible to all Local Records Centres. This information will NEVER include your contact details.

Once all the data has been submitted for the year it will be analysed by our statistician using a variety of techniques to identify any trends. We will produce a report each year outlining the findings from that year’s survey which you will be sent a copy of and will also be available to view on the webpages.

+ Other aspects of being involved in the NWVMP

Contributors to the dataset receive a e-newsletter each year, which contains results of analyses along with other articles of relevance. You will also be able to sign up to an online water vole discussion forum after registration via an invite.

Download a printable version of these guidelines:

Next: Training links

Training menu:

An introduction to the NWVMP
Planning your survey
Searching for field signs
Carrying out your survey
After your survey
More training links

Feedback – we would really value your feedback on these training pages and also on the monitoring programme. Please email any comments to

Let's keep in touch...

We'd love to tell you about our conservation work through our regular newsletter Wildlife World, and also how you can save endangered species through volunteering, taking action or donating. You must be 18 or over. The information that you provide will be held by People’s Trust for Endangered Species. For information on how PTES processes personal data, please see our privacy policy.

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